Economic Policy Committee

 

Frame of Reference

1. Preamble

This committee shall be called the Peace Wapiti Economic Policy Committee, hereafter referred to as the EPC. It shall prepare for and oversee negotiations and oversee the enforcement of the collective agreement on behalf of the teachers who are employed by the Peace Wapiti Regional Division No 33.

2. Duties and Responsibilities

The EPC shall exist for the following reasons:

2.1 To identify and interpret the economic and working condition needs of teachers.

2.2 To effect changes to the collective agreement as negotiated and ratified b the teachers.

2.3 To elect the Negotiation Subcommittee (NSC) and establish operational guidelines for its effective operation.

2.4 To keep teachers of the bargaining unit informed on matters pertaining to the progress of negotiations and the specific details of the collective agreement.

2.5 To consult with Teacher Welfare staff officers, district representative, consultants (as assigned) and members of the bargaining unit before, during and after negotiations.

2.6 To identify areas of concern for teachers and to provide the necessary assistance and direction in filing grievances and enforcing the provisions of the collective agreement.

2.7 To generally exercise leadership in all matters pertaining to collective bargaining.

2.8 To refer the dispute to a Representative of the Bargaining Agent (RBA) following appropriate consultation with the membership.

3. Membership

The EPC shall consist of:

3.1 Twelve (12) members of the bargaining unit elected pursuant to this Frame of Reference. They shall be the voting members of the EPC.

3.1.1 a) Two (2) members elected from Ward 1 (Beaverlodge Regional High School, Beaverlodge Elementary School, Elmworth School)
  b) One (1) member elected from Ward 2 (Hythe Elementary School, Hythe Regional Junior High School, La Glace School, Valhalla School)
  c) One (1) member elected from Ward 3 (Helen E. Taylor School)
   d) Two (2) members elected from Ward 4 (Sexsmith Elementary School, Sexsmith Secondary School)
   e) One (1) member elected from Ward 5 (Harry Balfour School, Central Office, Grandview colony School)
   f) Two (2) members elected from Ward 6 (Bezanson School, Crooked Creek Colony School, Ridgevalley School, Penson School, Grovedale, Teepee Creek School)
   g) Three (3) members elected from Spirit River (Birch Hills Colony School, Bonanza School, Central Peace High School, Eaglesham School, Rycroft School, Savanna School, Spirit River Elementary School, Woking School).

3.2 The economic consultant shall be a non-voting member of the EPC.

3.3 The president of the Local or appointee acting in an ex-officio capacity.

4. Executive

The executive officers of the EPC shall consist of the chair, vice-chair and secretary.

5. Duties

The officers, elected from and by voting members of the EPC shall:

5.1 Chair -- chair EPC meetings, represent the EPC in its relationship with the general membership and attend Local council meetings as required by the Local constitution.

5.2 Vice-chair -- act on behalf of the chair in his/her absence.

5.3 Secretary -- keep an accurate record of all EPC meetings and perform such other internal communications functions as may be assigned from time to time.

6. Committees

6.1 Negotiating Subcommittee (NSC) -- The NSC shall consist of four (4) voting members elected from and by the voting members of the EPC. These members shall engage in collective bargaining with authorized representatives of the Board. The EPC shall elect from its NSC, an NSC chair.

6.2 Grievance Committee -- The Grievance Committee shall consist of two (2) voting members elected from and by the voting members of the EPC to represent teachers on the Grievance Committee established by the collective agreement.

6.3 The EPC may appoint such other subcommittees as deemed necessary.

6.4 A chair shall act only with the consent of a majority of the committee or subcommittee.

7. Term of Office

7.1 All EPC members, officers and committees are deemed to be elected for the longer of one year or for the term necessary to plan and execute business related to a given collective agreement.

7.2 All EPC members shall be elected in their words within 30 days following the ratification of a collective agreement.

7.3 The EPC chair shall be elected by and from the voting members of the EPC.

8. Emergency Replacements

Vacancies in any office or subcommittee may, at the discretion of the EPC, be filled at the next properly called meeting of the EPC.

9. Meetings of the EPC

9.1 Meetings shall be called by the chair of the EPC on the chair's initiative or at the request of:

9.1.1 a majority of voting members on the EPC,

9.1.2 a majority of the EPC executive,

9.1.3 the Representative of the Bargaining Agent (RBA),

9.1.4 the chair of the NSC,

9.1.5 the president of the Local,

9.1.6 teachers representing at least 10 percent of the membership.

9.2 Notice of intent to hold a meeting shall be given to members as soon as possible.

10. Quorum

A majority of the voting representatives on the EPC shall constitute a quorum.

11. Rules of Procedure

The proceedings of all meetings shall be regulated by the official rules of procedure as published in the ATA Members' Handbook, except that the chair shall have full rights to debate and vote as accorded to all other members.

12. Finances

The EPC shall prepare and submit tot he Local and annual budget.

13. Preparation Procedure

13.1 The EPC shall request and consider suggested amendments to the collective agreement from the membership off the bargaining unit, members of the EPC and Barnett House.

13.1.1 In addition, the EPC may propose suggested amendments to the members of the bargaining unit.

13.2 A draft initial proposal of amendments shall be prepared and submitted to the members of the bargaining unit for discussion, amendment and approval.

13.3 Subsequent to the procedures outlined above, the EPC shall prepare an initial proposal for transmission to the Board and provide members of the bargaining unit with a copy.

14. Concluding of the Agreement

14.1 The NSC shall work toward a settlement governed by one of the following conditions affecting terms of settlement:

14.1.1 The teachers may authorize them to sign an agreement when, in their opinion, the conclusion of an agreement is warranted, or

14.1.2 The teachers may instruct them as to the minimum position at which settlement is authorized, or

14.1.3 The teachers may instruct them to report back to meetings of the teachers when they are of the opinion that further negotiations are not likely to be productive.

14.2 In no case will an agreement be concluded unless authorization is provided as in 14.1.1, 14.1.2 or 14.1.3.

15. Ratification of the Collective Agreement

15.1 A collective agreement shall be ratified by a simple majority of the members of the bargaining unit present at a properly called meeting of that unit, voting in favour of acceptance of the proposed agreement by means of a secret ballot vote.

15.1.1 Notwithstanding 14.1, the requirement for a secret ballot vote may be waived provided no member objects.

15.2 Members shall register upon entry to the assembly.

15.3 Ratification votes shall be conducted consistent with the following agenda:

  • Call to Order -- Declaration of closed meeting of the bargaining unit
    • Introductions
    • Explanation of procedures to be used during meeting (voting and other)
  • History of Negotiations
  • Presentation of the Issue (eg, board offer, memorandum, etc)
  • Question Period for Clarification -- no debate
  • Explanation of Future Procedures, if applicable
  • Motion on the Issue (eg, Motion to accept the Memorandum of Agreement)
  • Recommendations to Membership (from EPC, NSC, etc)
  • Debate on Motion
  • Vote (by secret ballot, the ballots and ballot boxes are made available at this point and only one ballot shall be accepted from each voter)
  • Other Business (if votes on other issues are required, the procedures used shall be in accordance with items 3 to 9 above).

    15.4 Except where time is of the essence the text of proposed amendments to the collective agreement shall be made available in writing to the members of the bargaining unit prior to the meeting.

    16. Ratification of this Frame of Reference

    16.1 This Frame of Reference takes effect and shall become binding upon:

    a) approval by a simple majority of the EPC members,

    b) approval by a majority of the teachers of the bargaining unit at a properly called meeting,

    c) ratification by Provincial Executive Council.

    17. Amendments to this Frame of Reference

    17.1 Amendments to this Frame of Reference shall be made in accordance with the following procedure:

    a) submission of a notice of motion of intent to amend at a preceding EPC meeting,

    b) approval of the amendment by a majority of the EPC members,

    c) approval by a majority of the members of local council,

    d) approval by a majority of the teachers of the bargaining unit at a properly called meeting,

    e) ratification by Provincial Executive Council.

    18. Effective Period

    This Frame of Reference shall be in place for as long as bargaining is conducted at the Local level. Upon appointment of a Representative of the Bargaining Agent (RBA), it shall be superseded to the extent required by the procedures established by Provincial Executive Council for bargaining at the RBA level.

    KGO/sjh, 1998 09 29, 2.S